Email signatures
Adding a signature to the bottom of your outgoing emails is a simple, yet effective way of promoting your Kleeneze business. It only takes a couple of minutes to setup and you only need to do it once. Here are simple step-by-step instructions for adding email signatures in some of the popular email systems:
- Yahoo mailGmail(Google mail)
- Hotmail/MSN
- Outlook Express
- Outlook
- Thunderbird
Yahoo! Mail
-
Login to your Yahoo mail account.Click on options in the top right hand corner.
- In Mail Options>Management click on Signature
- Type your signature text into the box.
- If you want the signature added to all outgoing mail tick the checkbox at the bottom.
- Click save.
If you ticked the checkbox Add signature to all outgoing messages Your signature will be automatically added every time you create, or reply to an email. If you left it blank, you will need to check the box Use my signature every time you send an email.
Gmail/Google Mail
- Login to your Gmail or Google Mail account
- Click on Settings in the top right corner
- Type your signature text into the box
- Click on Save Changes
- Your signature will now be added to all messages
Hotmail/MSN
- Login to your Hotmail or MSN mail account
- Select Options from the navigation bar
- Click on the Mail category
- Click on the Personal Signature link
- Type your signature text in the box
- Click OK
Outlook Express
- Click on Tools>Options…
- Click on the Signatures tab
- Click on New to create a new signature
- Type your signature into the text box
Outlook Express allows you to set up multiple names signatures. If you have multiple signatures you can select one of them to be set as default by selecting it from the list and clicking the Set as default button. There are also check boxes at the top of the window which allow you to select whether signatures are added to all outgoing mail, and whether they are added to forwards and replies.
When writing an email, if you do not have Add signature to all outgoing messages set, you add a signature by clicking on Insert>Signature. If you have more than one signature you will be able to choose from a list.
Outlook
- Click on Tools>Options…
- Click on the Mail Format tab
- In the Signature section click on Signature Picker.
- Click on New…
- Give your new signature a name by filling in the box (it will be named as Untitled by default)
- You can choose to start with a blank signature, or use an existing signature as a template.
- Click on Next
- Enter your signature text in the box and click on Finish.
This new signature will be added to all outgoing mail by default. To disable this or choose a different signature click back on Tools>Options and click on the Mail Format tab. At the bottom you can select which signature is set as default (or select None) and choose to not add the signature to replies and forwards. To manually add a signature to an email click on Insert>Signature and select one from the list.
Thunderbird
Thunderbird uses an external text or html file for storing each signature. You need to first create a file and then attach it.
- Open your favorite text editor (Notepad or similar)
- Write your signature text and save the document (must be saved as a text only file)
- In Thunderbird, click on Tools>Account Settings
- For the email account you want to use the signature on, click the check box for Attach this signature
- Click on Choose… and select the file you created in step 2
- Click OK
There you go, you can now add a signature to the bottom of every email to promote your business. Tomorrow we’ll look at some great ways of using email signatures.